Privacy Policy
Our Absolute Privacy Guarantee
We understand that sports and event photography involves capturing personal and memorable moments. We are deeply committed to protecting your privacy and the security of your images. We guarantee that your photographs will never be sold to third parties, used for unauthorized commercial purposes, or made publicly accessible without your explicit consent or knowledge.
This Privacy Policy outlines how Luis Carlos Abellan Photography ("we", "our", or "us") collects, uses, stores, and protects your personal data and photographs in strict accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
To provide our professional photography services, we may collect the following types of information:
Contact Details: Your name, email address, phone number, and postal address when you make an enquiry, booking, or registration.
Event/Match Details: Dates, locations, times, and the names of clubs, teams, or organizations involved.
Visual Data: Digital photographic images captured during sports matches, tournaments, or athletic events.
2. How We Use Your Data and Images
We process your personal data and photographs solely for the following lawful purposes:
Fulfillment of Contract: To deliver, manage, and process the action shots and digital galleries you or your sports club have requested.
Client Communications: To respond to your enquiries, provide quote details, send invoices, and deliver links to your private or password-protected online galleries.
Legitimate Interests: To organize, sort, and display sports photographs within our secure online client hosting platforms so that participants can view and purchase their action shots.
3. Image Hosting, Access, and Security
Your photographs are stored securely on industry-leading, password-protected gallery platforms. Access to these galleries is strictly managed:
Private Galleries: Galleries can be configured as password-protected or hidden from public search indexes upon request, ensuring only authorized clients or team members can access them.
Data Security: We implement robust technical and organizational measures to safeguard your digital files against unauthorized access, loss, or alteration.
4. Marketing and Promotional Use
We highly value your control over your own image. We will only use your photographs for our professional portfolio, website displays, or social media promotion with your prior awareness and consent. If you or your club prefer that certain images remain entirely private, we will honor this without exception.
5. Data Retention
We retain client contact and billing information for as long as necessary to comply with legal, accounting, and reporting obligations. Final digital photograph files are archived securely for a limited period to allow for re-orders or additional downloads, after which they are permanently deleted from our primary storage systems.
6. Your Rights
Under UK data protection laws, you possess comprehensive rights regarding your personal data and images, including the right to:
Request access to the personal data or photographs we hold about you.
Request the correction of inaccurate personal data.
Request the immediate removal or deletion of any specific photograph in which you (or your dependent child) appear from our online galleries or storage systems.
Object to or restrict the processing of your data.
To exercise any of these rights, please contact us directly via email. We will process your request promptly and free of charge.
7. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our operational practices or legal requirements. Any updates will be published directly on our website.